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WORKPLACE
CALCULATOR

Workplace Calculator – From data to predictable workplace strategy

WHAT IS IT?
Workplace Calculator

The Workplace Calculator is more than a calculation tool. It’s a strategic instrument linking data, behaviour and vision. It reveals not only how many workplaces you need, but the mix of work settings that best support your organization – today and in the future.

WHAT WE DO
  • Combine occupancy data, surveys and policy with strategic choices
  • Calculate required numbers and types of settings (focus, process, 1p/2p rooms, meeting & project spaces, informal areas)
  • AI-driven model updated monthly to reflect changing patterns

The 5 Steps

1. People – number of employees and team distribution

2. Activity Pattern – time spent on focus, collaboration, calls, social

3. Time at Office – days in office vs. remote

4. Vibrancy – desired level of “experienced density”

5. Variation – translating data into workplace mix and numbers
WHY IT MATTERS
  • Provides objective evidence for capacity and design decisions
  • Models scenarios based on policy vs. actual behaviour
  • Shows impact of choices (collaboration, focus, flexibility)
  • Helps manage fluctuations in office attendance

Case example

At Strabag, employees wanted to be in the office 83% of the time, but actual occupancy was 49%. The Calculator translated this into scenarios:

  • Scenario 1 (preference-based): 80% workplace factor → 148 settings
  • Scenario 2 (occupancy-based): 50% workplace factor → 93 settings

This transparency enabled strategic decision-making.

OUR APPROACH

  • Collect data via surveys, occupancy studies and interviews
  • Model generates scenarios and dashboards
  • Jointly define strategic ranges
  • Clear view of needs and workplace mix

What does it deliver?

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Data-driven, transparent and repeatable model
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Scenarios linking strategy and daily use
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Dynamic tool updated monthly with AI
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Control over efficiency, experience and future readiness

Want to base your workplace strategy on facts and scenarios?

Book a demo of the Workplace Calculator

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